National Child Welfare Association

Current Job Opening: Project Support

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Email, mail, or fax resume to:

Carmen Farmer Email

5100 SW Macadam Avenue, Suite 300
Portland, OR 97239

POSITION:  Project Support
SALARY RANGE: $27,000 to $30,000; Level I
CLASSIFICATION: Administrative, regular, full time, non-exempt
SUPERVISOR: Support Services Manager

Responsibilities

The project support staff for the National Indian Child Welfare Association is responsible for handling administrative and logistical details of NICWA’s work activities. The following specific responsibilities must be carried out:

Duties

  1. Types and finalizes rough drafts making accurate spelling, grammatical and formatting corrections within the required timeframe on a variety of documents, such as letters, memorandums, reports, proposals, testimony, spreadsheets, handouts, etc.
  2. Composes letters, memoranda, meeting minutes, and other business documents as well as assists in the design and layout of brochures and flyers in a timely and professional manner.
  3. Processes recommendations from project lead staff on the provision of technical assistance, research, government affairs and advocacy, training and consultation on a variety of contracts and projects and maintains documentation of event planning
  4. Makes the arrangements for the recommended consultant(s) and contractors who will provide the technical assistance, consultation, training or other activity, such as public policy contact, confirmation of negotiated fee, discussion of travel details and follows up with necessary documents to confirm the consultant(s) participation.
  5. Makes travel arrangements for consultants, presenters, grantee staff, NICWA staff or others, such as constituents, ensuring to the best of his/her ability that the traveler encounters little or no problem in getting to and from the assignment and that transportation fares and other travel costs are purchased to the best advantage of NICWA.
  6. Works with project managers on facility specifications, such as meeting rooms, banquet and/or catering services, and lodging, including negotiation of hotel/facility and other supplier agreements to the best advantage of NICWA.
  7. Generates materials, such as name badges, handouts and/or manuals and other required supplies, ensuring they are shipped to the site ahead of time and available for use when needed.
  8. Enters and updates various project data into the Access database system, ensuring accurate and timely entries.
  9. Assists in event and other evaluation activities by collecting evaluation forms, ensuring data is entered into the database and accurately summarized in a timely manner.
  10. Provides routine updates on current workload and other activity to the immediate supervisor as well as giving progress reports on assigned projects to the NICWA staff whom they support.
  11. Performs general administrative and secretarial functions, such as word processing, disseminating materials, setting up conference calls, broadcast faxing and/or emailing, photocopying, filing, and scanning with accuracy and in a professional and timely manner and provides backup support for other support staff.
  12. Other duties as assigned, including participation on various internal teams.

Qualifications

This position requires the following qualifications to perform the above duties and carry out the above responsibilities:

  1. Associate or bachelor’s degree in business management, business skills and/or secretarial services, human resources management, or social services, or equivalent specialized experience
  2. Has strong working knowledge of Indian culture, Indian Country, tribal social service systems and tribal government structure
  3. Has demonstrated strong organizational skills and ability to manage multiple tasks and conflicting deadlines
  4. Has demonstrated the ability to communicate both orally and in writing in an effective and timely manner
  5. Has ability to work in a team environment, both in leadership and peer relationships
  6. Has demonstrated strong proofreading and editing skills with excellent grammatical skills
  7. Can capably operate a variety of office equipment, such as a computer, laptop computer, photocopier, scanner, printer, postage meter, etc.
  8. Can capably use Microsoft Word or other word processing program and has ability to be trained to capably use other software programs, such as PageMaker and Access
  9. Has ability to move 25-30 lb. items
  10. Has ability to travel approximately 10%-20% of the work year