Annual Conference Volunteers
About Volunteering at NICWA’s Annual Conference
Thank you for volunteering your time and energy to help ensure the success of the 41st Annual Protecting Our Children National American Indian Conference on Child Abuse and Neglect. As a small staff, we could not do it without you! If you have any questions regarding volunteering, need to make changes to your volunteer shift, or require any assistance prior to the conference, please email at Training@nicwa.org.
If you volunteer a minimum of eight hours in two four hour shifts you will be able to attend the rest of conference general sessions and workshops at no additional cost.
What do Volunteers do?
Volunteers will sign up for multiple four-hour shifts. They will check-in for their shift about 15 minutes before the start time and will be assigned a task at that time. There are a variety of tasks they might be assigned including workshop monitors, registration assistants, and helping participants find their way. Below you will find the descriptions of some tasks you may be asked to do. Volunteers will have the opportunity to do multiple kinds of assignments and will be assigned tasks based on need and ability.
Example Volunteer Assignments:
Volunteers will greet attendees, register, and check-in conference participants, hand out name badges and participant tote bags, provide conference and hotel information, provide support to participants as needed, and/or direct them to NICWA staff.
NICWA Store | Volunteers may create and maintain an organized and attractive inventory display, help process sales and receipts, and coordinate membership payments from membership booth and raffle sales.
Exhibitor Check-In | Volunteers may check in exhibitors, direct exhibitors to their assigned booth space, and coordinate the set-up/breakdown of exhibitor spaces.
Floaters | Volunteers will be available to help fill in any gaps with volunteers unable to attend, extra last-minute volunteer needs, and standing by for additional conference support.
Ushers | Volunteers will greet conference guests at the door, guide them to available seats, and be of general assistance to participants during general sessions.
Set-Up and Wrap-Up Volunteers
Volunteers assist with setting up tables, booths, signage, and inventory placement, assemble participant tote-bags, assemble name badges, unpack boxes during set-up, and pack boxes during wrap-up.
Volunteers assist workshop presenters in specific learning tracks of children’s mental health; judicial and legal affairs; youth and family involvement; and child welfare, foster care, and adoption services. Volunteers will help with audio/visual set-up, greet attendees, introduce the presenter(s), record workshop attendees for CEU credits, circulate presenters’ handouts, and announce and prepare the room for the next workshop.