Annual Conference Volunteers
About Volunteering at NICWA’s Annual Conference
Thank you for volunteering your time and energy to help ensure the success of the 38th Annual Protecting Our Children National American Indian Conference on Child Abuse and Neglect. As a small staff, we could not do it without you! If you have any questions regarding volunteering, need to make changes to your volunteer shift, or require any assistance prior to the conference, please contact Sarah Wittmann, volunteer manager, at (503) 222-4044, ext. 124, or email at Training@nicwa.org.
If you volunteer a minimum of eight hours, you will be able to attend the rest of conference general sessions and workshops at no additional cost. As an elder (65+), you may volunteer a minimum of six hours in order to attend the rest of conference at no additional cost. Banquet entrance is not included in volunteer perks.
What do Volunteers do?
Volunteers will sign up for multiple two-hour shifts. They will check-in for their shift about 15 minutes before the start time and will be assigned a task at that time. There are a variety of tasks they might be assigned including workshop monitors, registration assistants, and helping participants find their way. Below you will find the descriptions of some tasks you may be asked to do. Volunteers will have the opportunity to do multiple kinds of assignments and will be assigned tasks based on need and ability. There will be a volunteer lounge where volunteers can relax between shifts.
Example Volunteer Assignments:
- Workshop Monitors
- Registration Assistants
- Information Agents
- Set-Up/Wrap-Up Volunteers
- Raffle Ticket Sales
- Banquet Volunteers
Volunteers assist workshop presenters in specific learning tracks of children’s mental health; judicial and legal affairs; youth and family involvement; and child welfare, foster care, and adoption services. Volunteers will help with audio/visual set-up, greet attendees, introduce the presenter(s), record workshop attendees for CEU credits, circulate presenters’ handouts, distribute and collect workshop evaluations, run completed evaluations to the registration desk, and announce and prepare the room for the next workshop.
Volunteers will greet attendees, register, and check-in conference participants, hand out name badges and participant tote bags, provide conference and hotel information, provide support to participants as needed, and/or direct them to NICWA staff. They may assist participants in downloading the conference app and setting up their profile.
Membership Booth | Volunteers promote NICWA membership and member benefits, help participants sign up or upgrade their membership, and enter members in the raffle as well as answer questions about NICWA and the work we do.
NICWA Store | Volunteers will create and maintain an organized and attractive inventory display, help process sales and receipts, and coordinate membership payments from membership booth and raffle sales.
Exhibitor Check-In | Volunteers will check-in exhibitors, direct exhibitors to their assigned booth space, and coordinate the set-up/break down of exhibitor spaces.
Floaters | Volunteers will be available to help fill in any gaps with volunteers unable to attend, extra last-minute volunteer needs, and standing by for additional conference support.
Ushers | Volunteers will greet conference guests at the door, guide them to available seats, and be of general assistance to participants during general sessions.
Set-Up and Wrap-Up Volunteers
Volunteers assist with setting up tables, booths, signage, and inventory placement, assemble participant tote-bags, assemble name badges, unpack boxes during set-up, and pack boxes during wrap-up.
Raffle Ticket Sales
Volunteers will circulate Sunday, Monday, and Tuesday during the conference selling raffle tickets to participants. The raffle winner will be chosen at the paddle raise on Tuesday evening.
Banquet night volunteers will help set up and organize the room, greet guests as they arrive, direct them to open seats, and ensure that guests’ donations are seen by the donation collectors.
As the date gets closer, we will hold an orientation webinar with further instructions given before the conference and on-site.